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Converting your
paper files to digital images is easy with Great
American Records Management. We take care of everything
from planning to completion. Every step of the
conversion process is completely safe and secure,
ensuring your files are always protected. |
What
we do in the conversion process: |
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Pick up paper records from your office and
transport them to our secure facility located
in Goleta (files can also be scanned at
your office location). |
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Prepare documents for scanning by removing
staples, clips and bindings. |
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Scan paper records to digital images and
index per your requirements, in color or
black and white, Full Text Optical Character
Recognition (OCR) is also available. |
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Deliver the indexed images on CD, portable
USB drive, or securely download into one
of over 6o different document management
software packages using SSL 128 bit encryption. |
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Destroy original paper files after 6o days,
return original paper files or store them
in our secure facility located in Goleta. |
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| What
We Scan: |
| All
paper files such as legal files, customer files,
student records, medical records, legal-size documents,
large format plans and drawings, 16mm or 35mm film
rolls, microfiche—the list of documents that
can be scanned and archived is endless! |
| Benefits: |
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Saves space by converting 15-20,000 pages
or about two four-drawer file cabinets into
one CD. |
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Immediate access to all information. |
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Reduces postage with increased portability
of information; send files electronically. |
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Indexing tags are added to files to speed
search and retrieval times. |
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Saves time spent filing, pulling files and
looking for misfiled records. |
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Increased
security; keeping private information out
of employee reach. |
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Eases
legal compliance and pain from audits. |
Pricing: |
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Similar to copies being made at a copy center. |
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Per page or flat per file fee. |
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Depends upon the condition of the records,
volume of documents and how the data needs
to be structured. |
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